Tapping or clicking the Groups icon from the Customer Dashboard will open the Groups window. Using Groups allow a User with appropriate Permissions to provide a set of shared Access rules. By using a Group to manage Access Rules instead of assigning Access Rules directly to each Person on the Customer Account, any changes such as creating new rules, updating existing rules, and removing rules, can be done to just the Group instead of having to make the change for each Person.
Adding a new Group
To create a new Group, first tap or click on the Add Group button in the Groups window. This button is located next to the Search Groups field and above any existing Groups.
After entering the Group Name for the new Group, tap/click the Save button in the lower right corner of the window.
Edit Group
After a Group has been created, tapping or clicking on the Group's name will open the group's window. This menu displays the details of the Group and allows the following items to be done:
- Edit the Group name and Partition
- Delete the Group
- Adding/Editing/Deleting Access Rules
- Adding/Removing People from the Group
- Review recent events regarding People in the Group
To edit an existing Group, tap/click the Edit Group button in the upper right area of the menu for the Group.
Group Name - The current name of the Group is displayed. Tapping or clicking on this field allows the Group Name to be changed.
Partition - This feature allows the Group to be added to a specific Partition, enabling it to be managed by designated Managers. This option will only be available if additional Partitions beyond the Default have been created.
Delete Group
To delete a Group from the Customer Account, tap or click the garbage can icon next to the Edit Group option in the upper right area of the menu for the Group. This will open a dialogue pop-up warning you that this action will delete the selected Group and remove the Access Rules that are present. No changes will be made to the People or Devices assigned to the group.
Access Rules
Tapping or clicking the Add Rules button allows Rules (Access, Elevator, Event, and Anti-Passback) to be added to the Group. For more information on the Rules, please refer to our article on the subject: Rules Overview.
Group Members
Tapping or clicking the Add Members allows one or more Person(s) to be added to the Group. Place a checkmark next to the People on the Cloud Node system that will be added to the Group and tap or click Select. A Person can be a member of multiple Groups on a Customer Account.
Recent Audit Logs
The Recent Audit Log provides a listing of activity and changes, such as commands sent via the ProdataKey App or the PDK.io website, as well as additions, modifications, and updates to access control devices, people, groups, and rules, along with details regarding those events and changes.
Note: The Recent Audit Log only shows the ten most recent events for the Group. If additional logged entries are desired, the Reports function can be used to view all logged events and modifications for a specific timeframe, by device name, specific People, etc.
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